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Conventional Processing Methods
Previously, fleet managers and finance staff regularly checked each driver’s fuel card balance manually and performed necessary top-ups one by one through an online platform. This process was time-consuming, increased administrative workload, and carried the risk that some cards might not have sufficient funds, potentially disrupting daily operations.
Automated Solution
With RPA integration, a software robot connects the company’s fleet management system and the fuel card provider’s online platform. The robot routinely checks card balances and, when needed, automatically initiates online top-ups for the appropriate cards. It also generates detailed logs and reports on transactions and balances for the finance department.
Benefits of Robotization
Automated fuel card top-ups ensure company vehicles always have sufficient fuel funds, preventing operational disruptions. Manual work is almost entirely eliminated, greatly reducing the chance of human error or delays. Financial processes become more transparent and auditable, supporting compliance and efficient fleet management.